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See how Kalayus automatically identifies unstaffed gaps and generates PIR-ready reports.

✓ 30-minute personalized demo ✓ No commitment ✓ See it with your data

The Only Roster Built to Guarantee CQC Handover Compliance.

Automatically audit shift changes, identify unstaffed care gaps in real-time, and export PIR-ready reports. Built for the UK Single Assessment Framework.

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✓ CQC Aligned
✓ GDPR Secure
✓ 7-Year Audit Trail

Real-Time Gap Detection

Kalayus automatically identifies handover compliance issues before they become safety risks. Our system detects:

  • ✓ Actual Overlap < Required Overlap — Automatically flagged as Non-Compliant
  • ✓ Negative Overlap (Unstaffed Gaps) — Critical safety alerts for immediate attention
  • ✓ Variance Tracking — Clear loss metrics when staff arrive late or leave early
  • ✓ Night Shift Handling — Correctly calculates overlaps that cross midnight

Export PIR-ready reports with full audit trails for CQC inspections. Every handover is automatically validated against your configured compliance requirements.

Handover Compliance Report showing Date, Unit, Outgoing, Incoming, Required Overlap, Actual Overlap, Variance, and Status columns. Example rows include: 06/03/2026 Unit A Sarah Smith to John Doe with 20 min actual overlap (COMPLIANT), 06/03/2026 Unit B Zachary Gray to Jesse Moore with 5 min actual overlap (NON-COMPLIANT highlighted in light red), and 07/03/2026 Unit A Alice Johnson to Bob Williams with -10 min actual overlap (CRITICAL: UNSTAFFED GAP highlighted in dark red).

* Table automatically highlights non-compliant rows in light red, critical gaps in dark red

Regulatory Peace of Mind

Kalayus meets CQC Regulation 18 (Staffing) and provides robust evidence for the Well-led and Safe quality statements.

Regulation 18 Compliance

Ensure sufficient staffing levels with automated ratio calculations and real-time gap detection. Generate evidence-ready reports that demonstrate compliance.

Well-led Quality Statement

Comprehensive audit trails, automated compliance monitoring, and transparent reporting demonstrate effective leadership and governance.

Safe Quality Statement

Real-time identification of unstaffed gaps, handover compliance validation, and automatic alerts ensure resident safety at all times.

7-Year Compliant Archive

All roster data, handover records, and compliance reports are retained for 7 years, meeting long-term governance standards and regulatory requirements.

Why Kalayus? The Only Platform with Mathematical Optimization & Automated CQC Auditing

See how Kalayus compares to traditional care rostering software. We're the only platform combining Timefold AI optimization with automated CQC handover auditing.

Feature
Legacy Software
Kalayus
Scheduling Logic
✗ Manual drag-and-drop or basic "rules."
✓ Timefold AI Solver: Mathematically optimizes for cost, staff preferences, and skill-mix in seconds.
Shift Transitions
✗ Assumed to happen (no data link).
✓ Automated Handover Audit: Real-time validation of physical overlap between staff via clock-in data.
Gap Detection
✗ Payroll focus (who to pay less).
✓ Safety Focus: Immediate alerts for "Care Gaps" (unstaffed periods) during shift changes.
Leave Management
✗ Isolated calendar/request list.
✓ Compliance-Linked: Blocks leave that would drop the home below legal CQC staffing ratios.
CQC Evidence
✗ Generic shift reports.
✓ PIR-Ready: Automated "Handover Compliance" and "Safety Variance" exports for inspectors.
Agency Oversight
✗ Basic cost tracking.
✓ Induction Guard: Prevents agency clock-ins until digital site induction is signed.
Data Integrity
✗ Usually 2–3 year retention.
✓ 7-Year Compliance Vault: Secure, long-term audit trails for historic litigation protection.

Calculate Your True Cost of Vacancy

See exactly how much agency staff are costing your care home compared to permanent staff. Enter your rates below to get an instant calculation.

✓ Instant cost comparison
✓ See annual savings potential
✓ No email required

Simple, Transparent Pricing

No hidden fees. No setup costs. Always free implementation.

Starter

FREE Forever

Perfect for small care homes getting started

  • ✓ Up to 10 employees
  • ✓ All core features included
  • ✓ CQC compliance built-in
  • ✓ AI-powered scheduling
  • ✓ Mobile app access
  • ✓ Email support
  • ✓ Free implementation & setup
Get Started Free

No credit card required

Most Popular

Professional

£99 per month

For growing care homes and multi-site operations

Costing less than a single 4-hour agency shift

  • ✓ 11-99 employees
  • ✓ Everything in Starter
  • ✓ Multi-location support
  • ✓ Advanced reporting & analytics
  • ✓ Priority support
  • ✓ Dedicated account manager
  • ✓ Free implementation & setup
  • ✓ Custom onboarding
Start Free Trial

14-day free trial, then £99/month

Enterprise

Enterprise

Custom pricing

For large care groups and enterprise needs

  • ✓ 100+ employees
  • ✓ Everything in Professional
  • ✓ Unlimited locations
  • ✓ Custom integrations
  • ✓ White-label options
  • ✓ 24/7 priority support
  • ✓ Dedicated success manager
  • ✓ Custom SLA
Contact Sales

Tailored to your needs

✓ Always Free Implementation

We set you up at no extra cost, regardless of plan

✓ No Setup Fees

No hidden costs. What you see is what you pay

✓ Cancel Anytime

No long-term contracts. Cancel with 30 days notice

📋 Download the 2026 CQC Rostering Audit Guide

Get your free comprehensive checklist for CQC compliance.

Ready to Transform Your Roster Management?

Book a free demo and see how Kalayus can save you time, cut costs, and ensure compliance.

✓ 30-minute personalized demo
✓ See it working with your data
✓ No commitment, no credit card
✓ Get setup help from our team

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